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    Placement Organisation Guidance

    1: Introduction

    Thank you for your interest in Birmingham City University School of Media Student Placements.

    This page is intended as an introduction to the scheme and aims to outline the basic structure, make you aware of the respective parties involved, and provide an outline of what you might expect. We hope the experience is useful to you, and that the input of the Students provided has a positive benefit to your organisation.

    2: What is a Placement?

    The Placements are three-way partnerships between the University, the Students, and the Placement Organisation.

    The scheme is intended to provide School of Media Students with real-world work experience in commercial media sector that will provide a work-based learning environment. The scheme is also intended to forge and maintain relationships between the University and media organisations operating within the area. Experiences, skills and knowledge students obtain whilst on placement will supplement the learning experience gained on campus, and also provide concrete evidence of work experience that will be invaluable in the furtherance of their careers once they complete their studies.

    We are therefore seeking Placement Partner Organisations who will be able to provide useful, structured and challenging work for those on Placement. An ideal scenario would be a discrete project, with clearly defined objectives, that a team of students could work on and that would provide real benefits to both parties.

    The scheme is voluntary, and as such any or all parties involved may withdraw from the scheme without notice, and placement(s) do not create any legally binding arrangements between any parties involved.

    3: Objectives of Placement Scheme

    The scheme aims to provide BCU Media students with the opportunity to build upon the skills and knowledge acquired during the course of their studies with relevant, real-world experience. At the same time, the School of Media is seeking, through the Placement scheme and other initiatives, to forge and maintain strong links with creative industrial partners.

    4: Roles and Responsibilities

    4.1 The Placement Organisation Should

    • Provide an environment which helps develop the student(s) develop their commercial experience, allocating work that is appropriate, challenging and interesting
    • Provide suitable induction and orientation training for students working on your premises, and provide a Health & Safety briefing prior to commencement of the placement
    • Provide students with a designated line management point of contact for any tasks assigned
    • Ensure that students are covered by Employer’s Liability and Public Liability Insurance and that insurers are notified of any student internship in accordance with requirements of the policies.
    • When appropriate reimburse the student for any reasonable expenses incurred whilst performing tasks or duties requested of them
    • Keep the Supervisor informed of any problems or difficulties
    • Supply detailed feedback at the end of the Placement on the exercise as a whole
    • Supply detailed feedback on the performance of each student working on Placement

    4.2 The University Should

    • Provide Students with the potential to make a positive contribution to the Partner Organisation
    • Obtain assurances from the Placement Organisation about matters of Insurance and Health & Safety
    • Ensure that the Placement Organisation and the Student(s) are satisfied with the support provided by the Supervisor

    4.3 The Placement Student(s) should

    • Be ambassadors for the University and be professional, courteous and punctual in their performance
    • Recognise that the Placement is Work-based learning and as such contribute actively under the guidance of the Supervisor and any designated contacts within the Partner Organisation.

    5: Health & Safety

    Universities have a legal responsibility to ensure that, so far as reasonably practicable, their students are not exposed to risks to their health and safety. To that end we must seek assurances from organisations about how they address Health & Safety issues as well as raising awareness with students about their responsibilities.

    Students on Placements are owed a duty of care from the internship provider to ensure, as far as is reasonably practicable, their health, safety and welfare whilst on the Placement. The provision of relevant health and safety information and adequate instruction, training and supervision are required. The primary responsibility for meeting the statutory health and safety requirements remains with the Placement partner.

    Students must take reasonable care of their own health and safety and the health and safety of other people who may be affected by their actions. They must co-operate with the Placement Partner in complying with their legal duties.

    Birmingham City University is insured against its legal liability for accidental death, injury, illness or property damage arising out of the student placement. We recommend that you notify your own Insurers that you are providing a Student Placement to ensure that your legal liability is adequately protected

    6: Student Recruitment

    Following consultation with the Partner Organisation, the Supervisor will gain a broad overview of the tasks that are requiring completion, the size of the team required, the length of the project, and the skills required to complete the task(s).

    The Supervisor will then being a process of Student Recruitment based on the above, and will attempt to match students as closely as possible to the basic requirements.

    Following recruitment of the team, all parties will then meet to discuss the fine detail of the project, including start/end dates, amount of hours to be worked, and objectives. Once agreed this will be added to a Memorandum of Understanding.

    7: University Policies

    Birmingham City University has policies covering Equality & Diversity and student conduct. These underpin all activities within the University including the School of Media Student Placement scheme and we trust that Placement providers share our commitment to these policies. If you require further details on these policies please do not hesitate to contact us.

    8: Evaluation

    At the end of the Placement period the Student, Supervisor and Placement Organisation will each complete an Evaluation Form, which will be measured against such things as the Learning Objectives set out in the Memorandum of Understanding.

    In addition to individual Student Evaluation, the Supervisor and Placement Organisation will evaluate the Placement as a whole, and the Supervisor will generate a report, including recommendations for future Placement schemes, which will be made available both internally and externally

    9: Problems

    The Supervisor will act as the point of contact for both the Placement Student(s) and the Placement Organisation, and will make best efforts to resolve any issues which may arise to the satisfaction of all parties. However, it may be the case that one or more parties do not wish to continue with Placement, or may wish to terminate with immediate effect. In such cases the Supervisor will support the decision of the respective party.

    10: Contact Details

    Craig Hamilton
    Rm 345, The School of Media
    Birmingham City University
    The Parkside Building
    5 Cardigan Street
    Birmingham
    B4 8BD

    craig.hamilton@bcu.ac.uk
    +44 (0) 7740 358 162